On-Site Services — Everything You Need to Know

IAAPA Expo provides a comprehensive range of on-site services to support the tens of thousands of exhibitors and attendees who attend throughout the week.

Complimentary Wi-Fi is available in all public spaces of the North and South Concourse lobbies, in education session rooms, and on the trade show floor. The floor Wi-Fi operates on 5GHz only and is intended for standard email and web browsing. Large file uploads or downloads and video streaming should not be done on the shared Wi-Fi.

The OCCC FedEx Office Business Center is open daily from 8:00 AM to 5:00 PM for printing, shipping and receiving packages, ship-to-home services, and other business needs.

Charging stations sponsored by Chargerent are available at no charge in both the West and South Concourses and inside the Member Lounge.

Mobility equipment including scooters, wheelchairs, and strollers is available to rent from Scootaround in room S210A. Scooters and wheelchairs can be reserved in advance; strollers are available on-site only.

Bag and Coat Check is located in Room S210B on Level 2 in the South Concourse at a fee of $4 per item. Operating hours are November 17 through 19 from 8:00 AM to 6:30 PM and November 20 from 8:30 AM to 4:30 PM.

Translation services are not provided by IAAPA directly during the expo. Exhibitors and attendees who require translation may arrange it in advance through the official contractor, Image Talent Agency. Some education sessions will have translation available in Spanish or Portuguese, indicated with a Translation Icon in the session schedule.

An Interfaith Prayer and Meditation Room is available in Room N312 on Level 3 of the North Concourse.

A Sensory Room is available in Room N311 on Level 3 of the North Concourse for attendees who need a break from the stimulation of the expo.

On-site first aid is available at three locations — Level 1 outside the South Hall A entrance, Level 2 near Room S228 in the South Concourse, and Level 1 at the bottom of the escalators outside the West Hall A1 entrance. IAAPA has also partnered with Orlando Health to provide 24/7 medical care through Orlando Health’s Virtual Visit program, connecting attendees directly to a physician through their phone, tablet, or computer.

In case of security emergency, dial 911 or contact the Security Office at 1-407-685-6000 in Room S211. No weapons of any kind are permitted at IAAPA Expo or anywhere within the Orange County Convention Center.

Lounge and Networking Areas at IAAPA Expo 2026

IAAPA Expo 2026 features several dedicated lounge and networking spaces throughout both buildings where attendees and exhibitors can connect, recharge, and have conversations away from the intensity of the show floor.

The IAAPA Member Lounge sponsored by Storibox is located in the Destination Lounge (Room S222) near the South Hall B entrance on Level 2 of the South Concourse. Exclusive to IAAPA members, it offers comfortable seating and coffee service. Open November 16 through 19 from 8:30 AM to 5:30 PM and November 20 from 9:00 AM to 4:00 PM.

The IAAPA Attendee Lounge — Sonic’s Green Chill Zone sponsored by SEGA — is open to all attendees looking for a break from the show floor. Open Tuesday through Friday throughout the show with varying hours.

The VIP Lounge sponsored by TAIT is exclusively for Hosted Buyers and VIP Experience attendees, located in Room S220FG on Level 2 of the South Concourse.

Both buildings feature dedicated networking spaces and themed lounges, ensuring that no matter which part of the expo you are in, there are places to pause, connect, and continue conversations.

Food and Dining at IAAPA Expo 2026

With more than 25 different dining options available throughout the expo, there is something for everyone at IAAPA Expo. Both buildings will offer convenient food and beverage access throughout all show days, with a variety of options including healthy choices and vegan, vegetarian, and gluten-free selections in many locations.

Food trucks will be located outside by the South Outdoor Exhibit area and will be available November 18 through 21 from 11:00 AM to 3:00 PM daily.

A concession area with seating is available at the back of South Hall A beyond the Show Production and Design Pavilion.

For dining outside the convention center, an information specialist in the South Concourse will be available Tuesday through Thursday from 8:30 AM to 5:30 PM to help attendees make restaurant reservations at Orlando-area dining destinations. Discounted tickets to Orlando-area attractions can also be purchased through Visit Orlando at their designated booth.

Orlando in mid to late November is one of the best times of year to experience the city — comfortable weather, the beginning of the holiday season, and the extraordinary concentration of theme park and attraction activity that makes this city the world capital of the attractions industry. The surroundings of IAAPA Expo genuinely amplify the character of the event.

The Education Program — EDUSessions and Events

IAAPA Expo 2026 features a comprehensive education program with EDUSessions distributed across both the South and West Buildings, with content aligned to the exhibitor pavilions in each building. This means that the education programming is not separated from the trade show experience — it is woven into it, with sessions flowing naturally into the product categories and exhibit areas most relevant to each topic.

The Opening Ceremony takes place in the Chapin Theater in the West Building and marks the formal start of the IAAPA Expo week.

The Leadership Breakfast and the Women in the Industry Lunch are held in the IAAPA Theater on Level 3 of the South Building.

EDUTours and ticketed events that are not sold out can be purchased at on-site Registration in both the South and West Concourses. All breakfasts, lunches, and receptions are ticketed events with a separate registration fee and limited capacity. No one under the age of 18 may participate in EDUTours or special events including the IAAPA Celebrates event.

Tickets are tied directly to your badge — there are no printed tickets. Each registrant may only purchase one ticket per event, and tickets are non-refundable. If you need to transfer a ticket to another registrant, contact Registration.

Regarding accessibility for the education program — IAAPA members receive free admission to the Education Conference. Non-members must pay a separate fee. If you require any accommodation or service to fully participate in IAAPA Expo, contact Registration@IAAPA.org at least 14 days prior to the expo.

Why Your Booth Design Is Everything at IAAPA Expo

Here is something that every experienced IAAPA Expo exhibitor understands — and that first-time exhibitors often discover through the experience of being overshadowed by their neighbors: IAAPA Expo is not a trade show where a standard table-and-banner booth competes. This is a show where full-scale ride vehicles, operational water slides, complete themed environments, interactive simulation experiences, and life-size recreational equipment are exhibited as working demonstrations.

The attendees who walk the IAAPA Expo floor are attractions operators and buyers who spend their professional lives creating extraordinary experiences for consumers. Their standards for visual quality, immersive design, and experiential impact are some of the highest of any trade show audience in the world. When they walk past your booth, they are evaluating your company’s creativity, your understanding of the guest experience, and your investment in your own brand — not just your product specifications.

An exhibit booth at IAAPA Expo that is visually generic, underfunded, or static tells this audience something important about your company before you say a word. It suggests that your company does not deeply understand the experiential standards of the industry it is trying to serve.

On the other hand, a booth that is designed with imagination, built with quality, and activated with energy — that invites people in rather than presenting from a distance — positions your company as one that genuinely belongs among the world’s most innovative attractions suppliers. It becomes part of the show floor experience itself rather than just a display space within it.

With IAAPA Expo 2026 expanding into the West Building and introducing a new, more intentional product category layout, the opportunity to stand out within your specific pavilion area is greater than ever. Buyers navigating a better-organized show floor are more targeted in their discovery — which means the quality of your exhibit presence matters even more.

How Interior Today LLC Builds Booths for IAAPA Expo

At Interior Today LLC, we have built exhibit booths for companies in the entertainment, technology, outdoor recreation, and experiential industries, and we understand the unique demands of the IAAPA Expo floor. This is not a show where standard corporate trade show design language resonates. The attractions industry responds to creativity, energy, and experience — and your booth needs to reflect all three.

Here is exactly how we work with IAAPA Expo exhibitors from first conversation through show day in Orlando.

We begin with a deep brand and product consultation. We learn about what your company provides to the attractions industry — whether that is rides and equipment, themed environment design, food service solutions, software and technology, safety systems, or any other category — and we discuss the specific buyer audience within the IAAPA Expo pavilion structure that you most need to reach. We also talk about what experience you want visitors to have in your space — not just what you want to show them, but what you want them to feel.

We develop a fully custom booth concept designed for your specific space at the Orange County Convention Center. For IAAPA Expo exhibitors, this often means designing a space that balances product demonstration capability with an inviting, visually distinctive brand environment — a booth that draws attendees in from across the aisle while also functioning as an effective demonstration and conversation space once they arrive.

We fabricate your booth in-house using high-quality materials built to perform through four full days of the show. At IAAPA Expo, where the show floor is genuinely inspiring, your booth materials need to look as good on Friday as they did on Tuesday morning.

Our team manages complete installation at the Orange County Convention Center, handling all logistics and venue coordination across both the South and West Building footprints.

We design and produce all your booth graphics — brand backdrops, product display panels, overhead signage, and any other branded elements — all produced in-house to convention hall scale and designed to communicate powerfully in IAAPA Expo’s high-energy floor environment.

After the show closes on Friday, November 20, our team handles complete dismantle and outbound logistics so your team can leave Orlando focused on the relationships and leads generated during the show week.